About Stima Sacco
Stima Sacco was founded in 1974 with the sole aim of serving employees of the East African Power & Lighting Company. Over time, it has opened its umbrella to include members from various sectors that comprise employees, business groups, and corporate entities. The mission of the sacco has always been to offer a secure platform for savings, accessible loans at competitive rates, and favorable returns through dividends. Over the years, Stima Sacco has grown to become one of the leading financial cooperatives, characterized by immense asset base growth, increasing membership, innovative financial products, and a consistent payout of dividends.
Administrative Assistant
Job Type Full Time
Qualifications BA/BSc/HND , Diploma
Experience/Skillset 4 years
Job Location Nairobi
Specialization Secretarial
Key Duties and Responsibilities
- Manage office administration tasks and assist visitors with inquiries at the branch.
- Handle correspondence, phone calls, office documentation, and equipment management.
- Ensure the branch office is well-organized and properly arranged.
- Plan and coordinate meetings, workshops, conferences, and seminars for the branch.
- Safeguard office records, documents, equipment, and confidential materials.
- Prepare and organize files and documents required for branch meetings.
- Draft responses to routine and general correspondence.
- Establish and maintain efficient office systems, including record-keeping.
- Maintain an updated inventory of branch office assets.
- Sort and distribute incoming mail to the appropriate staff members.
- Supervise and guide outsourced support personnel.
- Ensure office facilities and equipment remain in good working condition.
- Store, retrieve, and disseminate information to branch staff and stakeholders as needed.
- Oversee front office operations, ensuring cleanliness, organization, and proper display of promotional materials.
- Handle hand-delivered mail and ensure proper dispatch to the branch registry.
- Maintain a stock of reading materials and other necessary resources in the reception area.
- Oversee the provision of office supplies, refreshments, and other necessities for staff and visitors.
- Ensure the cleanliness and tidiness of branch offices.
- Work with Occupational Health and Safety Representatives to uphold workplace safety standards.
- Update leave schedules at the branch level.
- Carry out any additional duties assigned as required.
Qualifications
- Diploma or Higher Diploma in Business Administration or a related discipline.
- A minimum of three (3) years of experience in a similar role.
- Strong integrity and ethical conduct.
- Excellent communication and interpersonal skills.
- Strong organizational abilities.
- Proficiency in report writing.
- Keen attention to detail.
- Proficiency in Microsoft Office applications.
Employment Type: Contract
Monthly Salary: 180,000 KES. The compensation for the Administrative Assistant position is performance-based, varying according to individual accomplishments and task completion. The stated amount is an estimate.
Language Requirement: English